Employer privacy policy and terms

Gainday is a technology platform that enables employers to recruit using role-specific work simulation assessments. Gainday provides AI-assisted assessment and decision-support technology. It does not make final hiring decisions on behalf of employers.

Last updated: 08/08/2026

What Gainday is, and what it is not

Gainday is a technology platform that enables employers to assess candidates through role-specific work simulation assessments. It is not a recruitment agency, an employment agency or an employment business.

Gainday does not employ candidates, does not supply workers, and does not enter into employment contracts with candidates.

Gainday does not guarantee an interview, progression or a job offer to any candidate.

work simulation assessment scoring is AI-assisted decision support that helps employers review submitted work. It never makes the hiring decision.

Employers remain responsible for reviewing candidate evidence and making their own recruitment and hiring decisions.

No solely automated decision with legal or similarly significant effect is made about a candidate. A human always reviews before any hiring outcome.

Part A, Employer Privacy Notice

A1. Who we are

Company: Gainday Ltd

Company number: 17235525

Registered address: Coventry, UK

ICO registration number: C2000651

Privacy contact: hellogainday@gmail.com

A2. Information we collect

Your name, work email and phone number

Job title

Company name and company information

Role and job-description information

Information you provide when creating work simulation assessments

Communications with Gainday

Account activity

Payment information, where payment functionality is introduced

A3. How we use employer information

We use employer information to:

Create and administer employer accounts

Create roles

Generate and administer work simulation assessments

Provide candidate submissions and assessment results

Operate the platform

Provide customer support

Improve the service

Maintain security

Process payments when applicable

Comply with legal obligations

A4. Candidate information and employer responsibilities

Gainday processes candidate information during the Gainday assessment process. When Gainday provides identifiable candidate information to an employer for recruitment purposes, the employer is responsible for complying with its own data-protection and employment obligations in relation to that information. Employers must:

Process candidate information lawfully

Keep candidate information secure

Use candidate information only for legitimate recruitment purposes

Respect candidates' data-protection rights

Comply with applicable equality and employment law

A5. AI-assisted assessment

Gainday may use AI to assist with analysing role requirements, generating work simulation assessments, checking assessment quality, and assessing candidate responses against Gainday's published framework. AI outputs are decision-support information. Employers remain responsible for reviewing the evidence and making their own recruitment decisions. Employers must not treat a Gainday score as an automatic hiring or rejection decision.

A6. Candidate CVs

Candidate CVs may be available to employers where provided as part of the recruitment process. For the Gainday pilot, CV content is not used as an input to AI candidate scoring or ranking. The assessment score is based on the candidate's work simulation assessment responses against the relevant assessment framework.

A7. Sharing employer information

We may share employer information with service providers that help us operate Gainday, including providers supporting hosting, database services, authentication, AI processing, email, security and customer support. We may also disclose information where legally required. We do not sell employer personal data.

A8. International transfers

Some service providers may process information outside the UK. Where required, Gainday will implement appropriate safeguards for international data transfers in accordance with applicable UK data-protection law.

A9. Retention

We retain employer account information for as long as reasonably necessary to operate the account and meet legal and regulatory obligations. Different retention periods may apply to account information, recruitment records, billing records, communications and security records.

A10. Your rights

You have the right to access, correction, deletion, restriction, objection and portability. Contact hellogainday@gmail.com. You may also complain to the Information Commissioner's Office.

A11. Security

Gainday uses appropriate technical and organisational measures designed to protect employer and candidate information. Access is controlled according to account permissions.

A12. Cookies

Gainday uses necessary cookies and, where applicable, non-essential cookies subject to the appropriate consent requirements.

Part B, Employer Terms and Conditions

B1. Using Gainday

Gainday provides technology that enables employers to create a role, generate a work simulation assessment, invite candidates, receive candidate submissions, review assessment evidence and scores, and decide which candidates to progress. Gainday does not employ candidates or make final recruitment decisions.

B2. Employer account

You confirm that:

You are authorised to represent the organisation

Information supplied about the organisation and role is accurate

You will keep your account secure

You will use Gainday lawfully

B3. Work simulation assessments

Gainday may generate assessments using AI-assisted technology based on the role information you provide. You are responsible for reviewing and approving the assessment before it is published. You should ensure that role requirements and assessment criteria are relevant to the position.

B4. Candidate assessment and hiring decisions

Gainday provides assessment evidence and decision support. You agree that:

You will review candidate evidence appropriately

You will not rely solely on an automated score when making recruitment decisions

You remain responsible for the final hiring decision

You will comply with applicable equality and employment law

You will not use Gainday to discriminate unlawfully

B5. Candidate information

You agree to:

Keep candidate information confidential

Use candidate information only for legitimate recruitment purposes

Protect candidate information against unauthorised access

Comply with applicable data-protection law

Delete or securely dispose of candidate information when it is no longer required

B6. Fees and pilot access

Gainday's intended commercial model includes a single candidate unlock at £49 and a five candidate unlock bundle at £149. However, Gainday may operate selected pilots free of charge. For the current pilot, no payment is required and no payment card details are collected through Gainday. Gainday may introduce paid functionality in the future and will provide appropriate information before charging users.

B7. Candidate contact details

Candidate contact information should only be accessed where permitted through the Gainday recruitment workflow. Employers must not attempt to circumvent Gainday's controls to obtain or use candidate information for unrelated purposes.

B8. Intellectual property

Gainday owns its platform, work simulation assessment technology, assessment framework, scoring methodology, software, Capability Passport technology and related intellectual property. Employers retain ownership of job descriptions and other materials they provide to Gainday, subject to the rights necessary for Gainday to operate the service. Employers must not copy Gainday's technology, reverse engineer the platform, resell Gainday's technology, or reproduce Gainday's proprietary assessment methodology without permission.

B9. Confidentiality

Both parties agree to take reasonable steps to protect confidential information received from the other.

B10. Platform availability

Gainday is an early-stage technology platform and may be updated, modified or temporarily unavailable. We do not guarantee that every candidate identified will be suitable, that every candidate will complete an assessment, that a particular number of candidates will apply, or that an employer will make a successful hire.

B11. Liability

Nothing in these Terms excludes or limits liability that cannot legally be excluded or limited. Subject to applicable law, Gainday's liability will be limited to losses reasonably foreseeable from its provision of the platform. Gainday is not responsible for an employer's independent recruitment or employment decisions.

B12. Termination

Either party may terminate the employer's use of Gainday. Following termination, Gainday may retain information where required for legal, security, accounting or dispute-resolution purposes.

B13. Governing law

These Terms are governed by the laws of England and Wales.

B14. Contact

Gainday Ltd, hellogainday@gmail.com